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Office Coordinator (Part-Time)



Charlotte, NC, USA
Posted on Thursday, July 11, 2024

Do you want to be a key player at a fast-growing company? If you’re looking for an opportunity to challenge yourself, Linxup is the right place for you.

Linxup (formerly Agilis Systems) helps service companies, transportation organizations, and other fleet-based businesses track and protect the vehicles and equipment on which they rely. Using our software-as-a-service (SaaS) platform, customers can unlock a range of offerings: from simple track and trace features, to all the tools they need to improve fleet management, increase mobile worker productivity, protect drivers through coaching, and reduce operating costs. Our consumer-focused product—MOTO safety—gives new and aging drivers the freedom to be on the road, while providing their families peace of mind about their driving abilities and safe locations. Headquartered in St. Louis, MO, Linxup has offices and employees across the country, and enjoys status as a multi-year member of the St. Louis Business Journal’s Best Places to Work. As Agilis Systems, we have been named to the Inc. 5000 Most Successful Companies in America list four years in a row. Our people are the reason for our success. Our teams are empowered to cultivate greatness and are supported by Linxup to be intuitive, creative, and determined in all they do. Come join us.


Linxup is seeking an experienced, reliable, proactive Office Coordinator who will be responsible for facilities related functions, office operations and sales support/reporting. This role will have varied responsibilities and the ideal candidate must be comfortable working in a fast paced environment. The Office Coordinator is the go-to person managing day to day office operations in our Charlotte office and is expected to be energetic, with excellent multitasking skills.


  • Coordinate office activities and operations
  • Greet visitors receive mail, packages, etc. and distribute them
  • Assist in maintaining a clean and professional looking office space
  • Answer all incoming calls and redirect or take messages
  • Manage office keycards for new hires and terminations
  • Monitor and manage the purchase, stocking, and organization of supplies and other items for all office needs
  • Produce daily/weekly reports or presentations for management, advanced knowledge of Google Suite is preferred
  • Make travel arrangements, including monitoring, and tracking employee travel requests
  • Maintain calendars and scheduling for sales needs and assist with candidate care for interviews
  • Coordinate and schedule activities (travel, meals, etc.) for meetings
  • Create and oversee office standards and policies
  • Manage all aspects of office space including but not limited to renovations, liaison with the landlord, space planning
  • Assist with the creation of formal presentations from development all the way through to final product
  • Execute data collection and research required for various ad hoc projects
  • Create analytical reports to be distributed to key management based on findings
  • Assist in the negotiation of various office related vendor relationships
  • Support the coordination, communication and execution of employee engagement events
  • Other duties and projects as assigned


  • 2+ years of experience and knowledge of administrative/clerical functions, processes, and procedures
  • Work experience with gathering data, report building, and performing data analysis required
  • Proven ability translating business needs into comprehensive reporting solutions that provide actionable information
  • Experience with project management and planning required
  • Excellent Customer Service skills required
  • Advanced knowledge of Excel, Microsoft Word, and Power Point required
  • Strong knowledge and understanding of analytic data
  • Must be extremely detail oriented and organized
  • Ability to work flexible hours to accommodate business needs is a must
  • Excellent interpersonal and communication skills
  • High level of discretion and confidentiality
  • A reputation for responsiveness, thoroughness, and reliability


  • Fast-paced environment with opportunities for growth and reward
  • Company promotes work/life balance to achieve maximum performance professionally and personally
  • The hours of this part-time position are Tuesday-Thursday, 8:00AM-5:00PM


  • We value hard work and on-the-job-excellence and offer competitive compensation and benefits packages:
  • Position offers a competitive hourly pay
  • 401(k) benefits are offered
  • PTO based upon number of hours worked